Control the equipment workflow from request through closeout.

SiteStack brings supply choice, supplier responses, dispatch, rental lifecycle and operating records into one jobsite workflow. For contractors with owned equipment, internal assets can be considered as a supply option where configured; rental remains the specialist workflow when external equipment is required.

Sourcing

Suppliers

Dispatch

Lifecycle

Workflows

CONTEXT

Sourcing

Compare the practical supply options for the job. For external rentals, compare supplier location, rate structure, hauling, quoted or available availability information, and other configured cost inputs. Where internal equipment is part of the workflow, show it as another supply option before renting externally.

Capture supplier responses, alternatives, exceptions, and decision history in one place.

Outcome: Faster supplier selection with consistent, defensible decisions that protect margins.

Turn every supplier response into structured decision data.

Capture each supplier’s quoted price, stated availability, alternatives, hauling or mobilization charges, exceptions and response time in one record. The user can compare the responses without rebuilding the decision from emails and calls.

Preserve why the supplier was selected.

Store the supplier responses, configured rules, approvals and selected option with the job so procurement and finance can see what information was available when the decision was made.

Make every supplier decision defensible.

Every vendor choice is tied to jobsite conditions, pricing, distance, availability, response history, and approval rules.

CONTEXT

Suppliers

Start with your existing suppliers, add suppliers from the BigRentz network where useful, or use both. Maintain locations, contacts, rate structures, hauling rules and service coverage in one supplier record.

Outcome: Clean supplier data that enables apples-to-apples comparison by jobsite.

Keep supplier data structured and usable.

Keep supplier records structured around the fields the sourcing workflow actually uses. Where a supplier connection or file feed is available, update supported fields through that method; otherwise maintain them through the normal supplier setup process.

Normalize complex supplier pricing into one comparable model.

From hauling matrices to multi-method rate cards, SiteStack translates supplier complexity into consistent decision data.

Use the right vendor for the right jobsite.

Filter by coverage, capability, pricing method, hauling logic, availability, and performance.

CONTEXT

Dispatch

Extend, re-source, terminate, pick up, or call off rentals across all vendors from one command center.

See every active item, open delivery, pending pickup, and supplier action without relying on email, phone calls, or memory.

Outcome: Fewer missed pickups, fewer stray rentals, and tighter field-to-office coordination.

See the latest status recorded in SiteStack.

Delivery, pickup, extension and call-off status can be updated through the supported supplier connection, workflow response or internal action.

Manage field changes without breaking the workflow.

Swap, extend, re-source, terminate, pick up, or call off equipment without losing traceability.

Close the loop with evidence.

Confirm deliveries, returns, issues, and call-offs with clean time-stamped records.

CONTEXT

Lifecycle

End-to-end control for every jobsite, customer, and project.

Track the full lifecycle from request to supplier response, PO, delivery, change, pickup, call-off, and invoice.

Outcome: Clear visibility into what is active, what should happen next, and where supplier or cost issues are developing.

One timeline for every procurement event.

Requests, approvals, dispatches, deliveries, returns, call-offs, changes, and issues are captured in sequence.

Surface rentals that need attention.

Use scheduled dates, call-off status, pickup status and workflow exceptions to identify items that may require follow-up. Do not call an item idle unless SiteStack has a defined utilization signal.

Stop searching different systems for jobsite context.

Keep the SiteStack equipment and supplier workflow in one chronological record.

CONTEXT

Workflows

Standardize every operational process — availability checks, price confirmations, delivery issues, PO changes, service requests, pickup, call-off, and billing disputes.

Replace inconsistent emails, texts, and side conversations with repeatable, trackable workflows.

Outcome: Faster issue resolution, fewer billing surprises, and stronger operational accountability.

Build process discipline without slowing teams down.

Approvals, checks, and exceptions move through structured workflows instead of inbox chaos.

Connect field operations and office operations.

Every step — request, confirmation, exception, service issue, pickup, call-off, and dispute — stays linked end to end.

Standardize the workflows you choose to run through SiteStack.

Use repeatable request, approval, supplier-response, delivery, pickup, call-off and dispute workflows, while allowing configured exceptions by program or project.