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Case study: Racking, Conveyor & Material Handling

How national warehouse operators and conveyor installers unified fragmented rentals and logistics into a single platform — reducing cost and administrative burden by 15–20%

The Customer

This vertical includes two major operator types, both facing similar problems:

1

Large Warehousing
& Distribution Operators

One example is a Fortune 500 distribution company running hundreds of warehouse and logistics centers across the U.S.

Typical annual rental spend: $5M–$6M

Use cases include:

  • Warehouse equipment overflow
  • Backup lifts when assets fail
  • Seasonal volume surges
  • Rapid deployments across regional DCs
2

National Racking
& Conveyor Installation
Contractors

Companies in the $150M–$200M range performing:

  • Large distribution center buildouts
  • Conveyor system installations
  • High-bay racking builds
  • Sortation equipment installs
  • Complex material-handling deployments

Typical annual rental spend: $3M–$5M

These projects rely on:

  • Booms
  • Telehandlers
  • Scissor lifts
  • Welding equipment
  • Tools and jobsite power
  • Forklifts & material movers
  • Long-duration asset assignments
Racking, Conveyor & Material Handling
Racking, Conveyor & Material Handling-2

Their Challenges

Despite being different types of companies, they share the same underlying problem:

High-volume, multi-site equipment needs that are impossible to manage with decentralized ordering.

1. Fragmented Ordering Across Locations & Crews

Whether it was:

  • Hundreds of warehouse locations ordering independently, or
  • Multiple installation crews working across different logistics centers

…the result was the same:

  • No unified process
  • No visibility across sites
  • No spend control
  • No consistent supplier usage
  • No accurate tracking of what was on rent, where, and why

Large warehouse operators had hundreds of independent ordering points.

Installation contractors had crews spread across many long-duration projects.

Both had zero central intelligence.

2. Long-Duration Assets Without Control

On conveyor and racking jobs, assets might sit on rent for:

  • 30 days
  • 60 days
  • 6 months
  • Longer

Equipment drifted.
Call-offs were inconsistent.
Owned tools and welders weren’t tracked.
Idle assets sat unnoticed until invoices came in.

3. Administrative Overload

For warehousing operators:

  • AP spent hours reconciling scattered POs
  • Costs varied wildly by location
  • Leadership had no consolidated reporting

For installation contractors:

  • PMs managed equipment manually
  • Dispatch coordination took hours
  • Suppliers were not standardized
  • Field teams focused on admin instead of installation

SiteStack eliminated that burden.

4. No Logistics Coordination Layer

Conveyor installers needed:

  • Clear visibility into asset location
  • Coordination of rentals across phased installs
  • Crew scheduling tied to equipment availability
  • Standardized workflows across field teams

Warehouse operators needed:

  • One system when overflow equipment was needed
  • Visibility into what was ordered and for how long
  • Controls that field locations would actually follow

Neither group had this.

The SiteStack Solution

Despite being different business models, both customer profiles adopted SiteStack for the same reason:

To bring consistency, visibility, and control to a massively decentralized process.

 

✓ One Ordering Platform Across Every Site

Whether the company had:

  • 10 racking installations in progress
  • 100 warehouses
  • 300 ordering points

SiteStack became the single system of record for:

  • All equipment requests
  • All approvals
  • All rentals
  • All jobsite needs
  • All vendor interactions

This alone replaced fragmentation with structure.

✓ Standardized Supplier Selection

SiteStack automatically:

  • Ranked vendors based on cost, distance, and availability
  • Prevented branch-level overcharging
  • Applied consistent supplier logic across sites
  • Ensured compliance with national rate structures

Warehouse managers stopped ordering “whoever they used last time.”
Conveyor crews stopped guessing which vendor to use at each logistics hub.

 

✓ Visibility Across All Jobsites and Warehouses

Leadership could finally see:

  • What was on rent
  • Where it was
  • How long it had been there
  • Vendor performance
  • Spend by site, region, or project
  • Idle equipment exposure
  • Forecasting vs. actuals

A single source of truth.

✓ Reduced Admin Time for PMs, Warehouse Managers, and Finance

Customers consistently reported:

  • Fewer calls
  • Fewer emails
  • Cleaner invoices
  • Faster dispute resolution
  • Less AP workload
  • Smoother internal coordination

What used to take dozens of touchpoints now took one .

 

The Impact

Across spend ranges of $3M–$6M annually, SiteStack delivered:

➡ 15–20% Cost Reduction

Driven by:

  • Ending equipment drift
  • Standardizing vendors
  • Preventing unnecessary rental days
  • Eliminating non-compliant orders
  • Reducing hauling/mobilization waste
  • Providing real-time visibility

➡ Unified Process Across All Operations

From warehouse operations to conveyor installation crews, the entire organization now operated from one consistent workflow.

 

➡ Improved Execution Across Long-Duration Jobs

SiteStack’s visibility layer ensured assets stayed aligned with project phases — not forgotten in the corner of a massive distribution center.

 

Ready to get started? Speak to sales about how SiteStack can benefit your business.